Psyop believes in the power of storytelling. For over 20 years, Psyop has been a pioneer in crafting emotive and visually stunning stories for the best advertising agencies, brands, game IP. Psyop’s mission from day one has been to PERSUADE, CHANGE and INFLUENCE through creating content that wins the hearts and minds of audiences and consumers.

About the Role

We’re looking for a detail oriented and impeccably organized Scheduler/Scheduling Coordinator to join our team. They will be responsible for maintaining our artist database regularly as well as communicating clearly and concisely with our team of producers and artists. Duties will range from managing user accounts to maintaining relationships with freelance artists and producers as well as collaborating with other departments to ensure all artist issues are addressed in a timely manner.

Position Overview

  • Must have a solid understanding of the production process
  • Will be responsible for maintaining and updating schedules as well as anticipating and solving potential scheduling conflicts and needs
  • Manage artists time and facilitate communication


Will include the following but are not limited to:

  • Update and manage multi-office scheduling software with artist availability, bookings and project schedules as well as machine room resources
  • Stay abreast of freelancer availability and maintain relationships with our freelance artists and producers
  • Update all crew sheets for jobs, flagging any discrepancies to Resource Manager
  • Work closely with HR in setting up all new hires (Freelance and Staff) in our scheduling software
  • Manage active directory, email user groups and software licenses
  • Work closely with systems, coordinating equipment rentals and reservations, machine assignment, and freelance remote access


  • Previous administrative experience supporting an animation/production studio
  • 1-2 years of experience in a post-design/animation or post production studio is a plus
  • Working knowledge or experience in production scheduling, production sourcing and procurement is a plus


  • Needs to be flexible, extremely organized and able to work in a fast paced and dynamic environment
  • Knowledge or previous experience working with ICFM/CETA is a plus
  • Must have a general understanding of the entire production process from conceptualization to final delivery
  • Must have a solid understanding of production workflow and pipeline
  • Excellent organizational, communication and management skills
  • Demonstrated clear and effective communication skills both in person and on paper
  • Must have the ability to creatively problem solve and think strategically