SCHEDULING COORDINATOR

Position Overview

  • Will support Global Resource Manager and LA Scheduling lead in helping to manage artist/freelance schedules, keeping scheduling boards updated, and maintaining communications and relationships with our freelance artist database
  • Supports the east coast studio by carrying out various administrative duties including answering phones, directing calls, taking messages, receiving clients and maintaining internal phone directory
  • Will provide exemplary service to in-house clients during their work sessions
  • Needs to be flexible, extremely organized and able to work in a fast paced and dynamic environment
  • Once the studio re-opens, this position will likely need to be in the office on a daily basis

Responsibilities

Will include but are not limited to;

Resourcing Responsibilities

  • During the first few weeks, 6-8 hours per week of intensive training in the following areas:
    • iCFM/CETA (inputting and editing bookings/pencils, artist/job searches, tracking holds, etc)
    • Hold systems
    • Freelancer email correspondence
  • General production workflow/pipeline
  • Responsible for keeping track of everyday iCFM updates, communicating with producers, EPs, and GRM daily about firming up existing pencils, maintaining freelancer holds/communications and tracking those responses
  • Will keep crew sheets up to date and input resourcing needs into iCFM, flagging any issues or conflicts with GRM
  • Will work closely with systems in assuring all artists are enabled with login information and set up with workstation/machine access and any other technological needs prior to the start of their booking

Studio Responsibilities

  • Support production requests as needed, including but not limited to; making copies and printouts, offsite runs, weekend assistance, making reservations, assisting with event coordination and execution
  • Will Maintain common areas and conference room, duties may include doing dishes, clearing/cleaning work stations, restocking supplies, taking out trash
  • Manage reservations for shared conference rooms, coordinate with scheduling department for use of edit bays and other meeting spaces
  • Maintain working inventory of perishable and non-perishable office supplies and groceries, ordering when necessary
  • Keep track of personally placed company purchases and and work with accounting to reconcile monthly
  • Will coordinate with office PA’s on daily tasks such as runs, lunch orders, project requests, client services
  • Receive or send mail, packages and courier delivers – sort as necessary

Experience

  • Minimum 1 years experience working as a Production Coordinator or Scheduler in similar industry
  • Should have experience in managing demanding schedules in a fast paced environment
  • Must have a strong aptitude to learn the 2D & 3D pipeline and process
  • Excellent communication and project management skills
  • Able to anticipate production challenges and problem solve
  • Detail oriented and highly organized

Qualifications

  • Highly developed knowledge of software and hardware used in every aspect of Post Production processes including but not limited to CETA, iCFM, Google Docs, etc
  • Must have excellent organization and time management abilities
  • Must be able to juggle multiple requests and tasks at one time while staying organized
  • Must be able to work well within a team environment and have strong interpersonal skills

Psyop is committed to building and maintaining an inclusive workplace. We offer flexible working practices and welcome and encourage applications from candidates who are under-represented in the creative industries. 

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